Time management for entrepreneurs can be hard. There are so many distractions every day. It only takes one to completely derail your productivity.
But time management for entrepreneurs is not hopeless. In this article, I will go over some rules, that if you follow, will double what you get done in a day.
1. Start the night before
Time management for entrepreneurs always starts the night before. Use this simple prioritization system to get more done in less time.
1. At the end of each work day, write down the six most important things you want to accomplish tomorrow. Don’t write down more than six tasks.
2. Prioritize those six items in order of importance.
3. When you arrive tomorrow, concentrate only on the first task. Work until the first task is finished before moving onto the second one.
4. Approach the rest of your tasks in the same way. At the end of the day, move any unfinished tasks to a new list of six tasks for the following day.
5. Repeat this process every day.
2. Do the most important thing first
In Brian Tracy’s Book “Eat that Frog” he cuts to the core mindsets of superhuman productivity: decision, discipline, and determination.
The key point he makes is that the first task you do in the day, whether it’s being distracted by emails or writing a big presentation, sets you up for the day.
The brain is most open to influence during the first hour of the day and the hour before you go to sleep. Use these times to your advantage, plan your most important tasks the night before and think about any problems that may try to throw you off track.
After your morning routine dive into your most important task with no distractions.
A good way to ensure this gets done is to put your phone on Airplane mode until the first task of the day is done.
3. Use the RPM framework for mapping your goals out in Evernote
This is taken from Tony Robbins. It’s called the Rapid Planning Method, or a hyped-up version of outcome-orientated prioritization.
It’s a way of prioritizing which tasks in your business are the most important and which ones actually affect your bottom line revenue.
Use Evernote to map it out. Start off with your goals. These should be goals that really excite you, goals that you believe can happen but will push you to the max.
Then go over what you want to achieve that day.
Then list the tasks that will help you achieve that goal.
Then highlight the 3 most important tasks.
4. Use the 60-60-30 Rule
The 60-60-30 technique has been proven to be the most productive way to start your day as an entrepreneur because it get’s your two most important tasks of the day done in the morning 100% of the time.
It involves two 60-minute work sessions followed by a 30-minute break, with a 10-minute gap between each session.
10 minute + 30-minute break
So now you can see how this productivity system comes together, put your 2 most important tasks in these sessions every day.
After that, use the Pomodoro time system.
What is the Pomodoro Time System?
Well, it provides entrepreneurs with the maximum focus and mental clarity whilst they complete tasks.
It’s essentially 25-minutes of work, followed by a 5-minute break. You can use a timer or the Pomodoro App to time the sessions. You use this method to get all your other tasks done, sometimes a task takes more than one Pomodoro session to complete, which is fine.
5. Use Plan to organize your schedule
Time management for entrepreneurs is a lot easier with Plan (getplan.co)
Plan (GetPlan.co) is my favorite productivity tool because it makes it so easy to schedule your day around meetings and social commitments.
So now you have broken your weekly goals into daily actionable steps. You have prioritized those tasks and broken them down into 50-minute and 25-minute sessions. Now, simply input your 60-60-30 tasks and Pomodoro tasks into the tool and it works around any meeting or other commitments you may have in the day.
It also stops your tasks taking too long and keeps you accountable for your day. Oh, and it integrates with iCal and Google Calendar too!
5. Schedule Interruptions
In Tim Ferris’s book “The 4-Hour Work Week” he explains how he set up an auto-responder on his email account. The auto-responder tells the emailer that he only checks his email between 11-12PM and 4-5PM daily if he’s emailed outside these times.
The email explains that if it’s super important they can liaise with his colleague or phone him directly.
This technique tells people that he is not on their schedule and his time should be respected. Eban Pagan, a productivity wizard, takes this a step further by purposely taking a long time to respond back to people to train them that he is on his own schedule and shouldn’t be distracted.
In addition to this, avoid meetings if possible. Most meetings pander to someone’s ego or are just to fill time, you can not afford this kind of time drain if you want to be productivity king. Gary Vaynerchuck schedules 3 or 4-minute meetings because he is outcome orientated and understands how useless a lot of meetings are.
6. Avoid decision fatigue by making 60-second decisions.
Famous entrepreneurs like the late Steve Jobs had this figured out, they set up their life in such a way that they didn’t waste decision energy on things that didn’t matter. That’s why you see Steve Jobs wearing the same clothes day in, day out. You can leverage the same ability by only taking 60-seconds to make decisions. Your decision will be just as good but will just take far less time and drain your willpower less.
In this article, you have learned the best time management for entrepreneurs system. You can now utilize it to get double done in less time.